How to do business with WYFRA
West Yorkshire Fire & Rescue Authority in common with other public sector organisations, must meet the requirements of the Public Contract Regulations which ensure open and fair competition.
Under these Regulations, contracts with a total value over pre-determined thresholds must first be advertised [pre-Brexit] in the Supplement to the Official Journal of the European Union (OJEU) or post-Brexit, via the UK e-notification service on Contracts Finder (https://www.contractsfinder.service.gov.uk).
National / Regional Framework Agreements
A large portion of WYFRA’s supplies and services e.g. fire appliances, utilities, ICT support etc are purchased collaboratively with other public sector organisations through various pre-tendered Framework Agreements awarded by Public Buying Organisations or lead Authorities.
WYFRA will consider the merits of relevant frameworks against each procurement requirement and if they offer best value, we shall either directly “call-off” from these framework agreements or run mini-competitions as appropriate against the list of framework suppliers.
Suppliers interested in these Framework Agreements should contact the relevant organisation that awards and manages each framework.
Electronic Procurement Portal
WYFRA uses an electronic procurement portal for inviting RfQ (request for quotation) and tender responses for all procurement project with an estimated total contract value above £5k.
Any supplier interested in providing (non-framework) supplies, services or works to WYFRA are requested to register (registration is free) on the electronic procurement portal which is hosted by In-Tend – https://in-tendhost.co.uk/wyfrs/aspx/Home
The on-line self-registration process requires suppliers to indicate the geographical areas in which they operate and what services they offer.
This information is then used to email alerts to suppliers about any new opportunities published by WYFRA and the procurement process is managed fully via this electronic procurement portal.
On occasion, WYFRA undertakes soft market testing exercises with suppliers. This involves liaising with suppliers to establish the best way of running any future procurement projects as well as assessing the current market. Soft market testing requires active engagement with suppliers.
Suppliers should however note that they will not be prejudiced by failure to respond to the soft market testing exercise. Also, a response to market testing exercises does not confer any advantage over any other supplier nor guarantee any invitation to participate in any future tenders.
Our policy in managing quotations and tenders is to identify and invite where possible, two local suppliers from within the West Yorkshire region to participate.
Quotations above £5k and tenders above £75k will only be managed via the electronic portal. We do not normally manage these processes outside of the portal.
WYFRA will only accept invoices in PDF format. We do not accept paper or FAX invoices.
Thank you for interest in supplying West Yorkshire Fire & Rescue Service
We are committed to being an open, accountable and transparent public authority and hence we publish details of contracts valued over £5,000 that we currently hold, as well as when they are due for retender.
This is in line with the government’s promise to ensure that public authorities are transparent about their contract expenditure and tender opportunities.
The Contracts Register will be updated approximately every quarter and published on a rolling basis.
Contracts Register Publication Q2 2021
For tax payer and supplier interest and in compliance with Government requirements WYFRA publishes the following information on a rolling quarterly basis:
* expenditure over £500
* purchases undertaken using a purchasing card
For detailed expenditure information, please visit the following part of our website – click here.
If you require further information please contact James.email@example.com and mark the question Local Transparency.